Attention to Each Detail, with our Compliments


At no additional cost to meeting and sports event planners, our team provides expert services and selected meeting and tournament materials. We know the venues, on-site contacts, vendors, technologies, sports sites and other details for smooth, memorable events and tournaments. Get these complimentary services for your Greater Grand Forks meetings, events and sports tournaments at absolutely no cost to you:

Bid preparation and presentation

Our experienced sales staff members will prepare and present formal bid proposals for conventions and events, plus coordinate and host site visits and tours to familiarize your team with available venues.

Hospitality packets

We offer information for registration packets, including hospitality bags, Greater Grand Forks Visitors Guides, Visitor Bargain Brochures and other brochures based on availability.

Deadline: Two weeks prior to event

(Cost: Free | Value: $17 (100 packets))


We can help with group tour arrangements to various area attractions, plus provide contact information for speakers and entertainment.

(Cost: Free | Value: $12/hr hour staff time)

Registration Assistance

Our professional personnel can assist with convention registration.

Deadline: One month prior to event

(Cost: Free | Value: $12/hour staff time; Laptop and printer, $50/day)


You can use our LCD projector, free of charge, at any Greater Grand Forks venue. We also offer a WiFi Hot Spot for up to five devices and a Multi-Purpose Battery Charger good for many devices (iPod, iPhone, LG and others), a mile marker race clock and Portable PA System with Microphone and Microphone Stand. You may also arrange to use our 10’ x 10’ E-Z Pop Up Tent, generator and safety vests.

Deadline: Two weeks prior to event

(Cost: Free | Value: $50 (per day/device))

Water bottles

For Athletic Tournaments, we offer water bottles, typically filled with a few snacks, for athletes, coaches and tourney staff members.

Deadline: One month prior to event

(Cost: Free | Value: $2 - $6/bottle)

Grand Getaway Lounge

We provide a safe, comfortable spot for eligible youth groups to hang out and relax. The Lounge is also stocked with a variety of snack foods and beverages.

Deadline: One month prior to event

(Cost: Free | Value: $500 + snacks)

Summer fun recreation gear

Make advance arrangements with us to check out games and sports equipment for your group to enjoy, free of charge.

Deadline: Two weeks prior to event

Public relations/publicity/media e-mail blasts

We can prepare and distribute news releases, pre-event promotional e-mail blasts and share our contact list of local and regional media representatives. Our senior staff members are available to present a welcome message, during conventions, upon request. Letters of welcome from the mayors of Grand Forks and East Grand Forks are also available.

Deadline: One month prior to event

(Cost: Free | Value: $15/hour staff time; E-mails, $250/blast)

Flip video

Check out one of our flip video cameras to capture your time enjoying our venues, parks, shops and adventures around the area. Turn it back in and we’ll edit the family friendly content, then post it to our website.


We’ll provide shuttle bus contact information to help get your group where it needs to go.

Deadline: Two weeks prior to event

(Cost: Free | Value: $12/hour staff time)

VIP gifts

Based on event size, we may provide gift boxes/coolers for your event VIPs, including customizable gifts upon request. The gifts typically include locally made food and beverage items and special accompaniments.

Deadline: One month prior to event

(Cost: Free | Value: $30/each)

Event planner tool

Allow your event attendees to register and/or pay online for your convention, conference or sporting event. This user-friendly tool allows you to enter all the information yourself, or one of our expert staff members will help you customize the online tool.

Deadline: At least one month prior to event

(Cost: Free | Value: $2,000, plus 4% of total credit card fees collected via the planning tool)

Welcome banners/signage/e-mail blasts

We’ll produce welcome banners and signs for your host venues. We can also provide vertical schedules of your event and use of our sandwich sign boards; please inquire. At your request, we can also distribute welcome signage to hotels and/or produce and send out e-mail blasts.

Banner deadline: Two weeks prior to event

Signage and E-mail blasts deadline: One month prior to event

(Cost: Free | Value: $20/banners and signage; E-mails, $250/blast)


We’ll help set up blocks of hotel rooms and coordinate other lodging needs.

(Cost: Free | Value: $12/hour staff time)

Grand Forks Herald welcome wrap

We’ll include your event on the front page of our area’s newspaper, the Grand Forks Herald. The wrap will be included in all weekend newspapers delivered to area hotels for their distribution, as well as the once per week delivery to 20,000 surrounding community subscribers.

Deadline: One month prior to event

(Cost: Free | Value: $500)

Name badges, bag tags

We’ll provide printed name badges with holders and/or printed bag tags with plastic loops for your meeting attendees.

Deadline: Two weeks prior to event

(Cost: Free | Value: $150/100 name badges and/or bag tags)